We may amend this policy from time to time and publish revised versions on our website. That revised version takes effect from the time it is published.
 

The Indigenous Marathon Foundation (‘IMF’, ‘we’, ‘us’, ‘our’ and ‘Foundation’) and IMF entities related are totally committed to protecting your personal information. We collect information by various means, including but not limited to events, IMF Program activities, fundraising activities, the IMF website, the IMF Deadly Running Connect App (’IMF-DRC App’ or ‘DRC’) and through the sale of IMF merchandise.

Collection of personal information

Personal information

‘Personal information’ is any information or opinion that can identify or be used to identify you.  We collect and hold personal information from our donors, supporters, volunteers, contractors, visitors to our field programs, and other individuals.

For example, if you are a runner, we would collect and hold your name, address, e-mail address, phone number, gender, weight, Aboriginal and Torres Strait Islander heritage if any and activity information like, distances run, personal bests and the type of activities achieved.

We DO NOT collect credit card or bank account details from donors.  

Collection

We collect personal information directly from individuals.  For example, when you make a donation, register as a user/runner on the IMF Website, the IMF-RAW Connect App and send us a query via the IMF-RAW Connect App Portal.

Dealing with us anonymously

You may request us to deal with you anonymously or through a pseudonym.  We will accommodate your request if it is lawful and practical for us to do so.  For example, it may not be possible for us to process your donations or accept you as a volunteer if you do not provide the necessary personal information. 

Disclosure of personal and sensitive information

We do not disclose personal information to other external organisations unless we believe it is reasonably necessary to conduct the functions and activities of the Foundation, if you give your consent or if it is required or authorised by law including in emergency situations or to assist law enforcement.

We may collect sensitive information such as information about your health.  We do not share nor disclose sensitive and personally identifiable information. We ensure that we comply with privacy laws whenever we handle sensitive and personally identifiable information.

Information and activities captured via methods like the IMF-DRC App, will enable us to generate reports using aggregated data on all who installs and uses the App.
 

Use of Photos

The images and photos we take are used to grow and connect Indigenous and Non-Indigenous communities in all parts of Australia. We will use photos to capture and celebrate the achievements of individuals and thier constituent communities and will enthusiastically use these photos to promote IMF programs. If you do not wish your photo to be used, please make it known to the person heading the activity that you’re involved in. For example, the Run Group Leader if you’re a part of an IMF RAW or Deadly Running Group.  

Security of personal information

We take reasonable steps to ensure the security of personal information by storing it in a secure environment. If contract service providers are used they will be bound by our privacy policy.  We require our employees, contractors, and third party service providers to respect and protect the confidentiality of personal information we hold.

Our electronic database is secured by a firewall and anti-virus software to ensure, so far as practicable, that it is not accessed by unauthorised parties. This website has security measures (minimum 128-bit secure sockets layer encryption) designed to protect against the loss, misuse and/or alteration to your personal information under our control. Secure pages on our website are protected by a 128-bit SSL certificate. A security icon visible on your screen, for example a padlock, confirms that your browser supports SSL security.

However, all unencrypted information exchanged via the internet may be accessed and used by people other than those for whom it is intended, for example if you send us any personal information by email it is sent at your own risk. 

Donations

Donations can be made via this website and via our fundraising platform, Raisely. All donations are directed to and are processed in real time using a secure payment gateway on the Rasiely website. Donations are processed in Australia (and for all other countries) in Australian Dollars.  If you have any questions or concerns about making a donation to The Foundation, please contact our team at The Indigenous Marathon Foundation directly to the Fundraising and Relationships Manager, Elna Jennings on Elna.J@imf.org.au or by phone during office hours on +61 02 6162 4750.

Access to personal information

We take reasonable steps to ensure that personal information we collect, hold, use and disclose is complete, accurate, relevant and up-to-date. 

If you would like to access or make corrections to your personal information, please contact us at info@imf.org.au or by phone during office hours on +61 02 6162 4750.  We may ask you to verify your identity before we disclose any personal information.

If you wish to have your personal information removed from our database, we will take reasonable steps to comply with your request unless we need to keep your information for legal, auditing or internal risk management reasons.

Please contact us for further information regarding our Privacy Policy via:

  • Mail – The Indigenous Marathon Foundation, PO Box 6127, Mawson ACT, 2607 Australia
  • Phone – 02 6162 4750 or 02 6260 5750
  • Email – info@imf.org.au